| View Business Info |
| Share:
|
Operations Coordinator
Operations Coordinator
Position Summary
We are seeking a dependable and highly organized Operations Coordinator to oversee daily office operations, tenant relations, and financial administrative tasks for our storage and rental properties.
This position plays a key role in maintaining efficient business operations by managing customer service, financial recordkeeping, property administration, and general office coordination. The Operations Coordinator serves as the primary point of contact for tenants and works closely with management to ensure smooth day-to-day operations.
This is a long-term career opportunity within a stable, locally owned business. We are looking for someone who values consistency, responsibility, and becoming an important part of a small but efficient team.
Long-Term Stability & Growth
Our company values employees who want to build a stable, long-term career. This role is designed to grow as the employee gains experience and responsibility within the business.
We believe in rewarding employees who demonstrate reliability, strong performance, and commitment.
Performance-Based Compensation Path
Starting Pay: $20.00+ per hour
Planned wage progression based on performance and mastery of responsibilities:
-
6 Month Review – Performance evaluation with opportunity for wage increase
-
12 Month Review – Eligible for additional raise and expanded responsibilities
-
Long-Term Role Development – Opportunity for continued wage growth as responsibilities and experience expand
Employees who demonstrate strong organizational skills, reliability, and operational leadership are positioned for continued growth within the company.
Additional Benefits
-
One-week paid vacation after the first year.
-
Two-weeks paid vacation after 3 years.
-
Six paid holidays
-
Consistent Monday–Friday schedule
-
No weekend work
-
Stable year-round employment
-
Professional work environment with long-term job security
Key Responsibilities
Office Operations
-
Open and close the office following daily procedures
-
Maintain organized office records, tenant files, and company documentation
-
Answer phone calls professionally and assist customers with rental inquiries
-
Coordinate communication between tenants, vendors, and management
-
Ensure company policies and state regulations are followed
-
Maintain confidentiality of tenant, financial, and employee information
-
Monitor daily activity reports and maintain operational logs
Tenant & Customer Management
-
Assist tenants with new rentals, move-ins, and account questions
-
Explain rental terms, policies, and rates to tenants
-
Process tenant payments and issue receipts
-
Maintain tenant communication regarding payments and account status
-
Send late notices and assist with delinquent account follow-up
-
Maintain records for multiple rental properties and storage units
-
Assist with preparation and documentation for storage auctions when necessary
+Property Oversight
-
Conduct routine walk-through inspections of storage units to monitor activity and facility conditions
-
Identify unknown move-outs, maintenance issues, or irregular activity
-
Perform light cleaning of units after move-outs when needed
-
Maintain general cleanliness of the property and office areas
-
Track units requiring repairs, maintenance, or cleaning
Financial Administration
-
Process deposits and maintain accurate financial records
-
Input payments and transactions into accounting software
-
Assist with bookkeeping duties including reconciliations and reporting
-
Maintain records for rental income, expenses, and job-related accounting
-
Prepare documentation for the company accountant
Payroll & HR Support
-
Assist with employee payroll processing and recordkeeping
-
Maintain employee files and employment documentation
-
Coordinate new hire paperwork and employment verification
-
Maintain records related to payroll taxes, reports, and employee deductions
-
Assist management with HR administrative tasks when needed
Business & Compliance Reporting
-
Maintain spreadsheets and reports related to rental income and job tracking
-
Assist with documentation needed for audits, tax preparation, and year-end reporting
-
Maintain vendor invoices and payment records
-
Coordinate documentation related to insurance, compliance, and regulatory requirements
Qualifications
-
High school diploma or equivalent required
-
Strong organizational and time management skills
-
Ability to work independently and prioritize tasks
-
Professional communication and customer service skills
-
Basic bookkeeping or accounting experience preferred
-
Experience with office software and ability to learn new systems quickly
-
Trustworthy and capable of handling confidential information and financial transactions
Work Schedule
Monday – Friday
7:00 AM – 4:00 PM
Occasionally the position may require brief time after 4:00 PM to complete tenant transactions or end-of-day procedures.
Ideal Candidate Traits
-
Self-motivated and dependable
-
Highly organized and detail oriented
-
Professional and customer-focused
-
Comfortable managing multiple responsibilities
-
Interested in building a long-term role within a stable company
Contact Tri-State Development at 931-473-8718
335 Garfield Street McMinnville, TN 37110
| Business Name: | Tri-State Development & Construction Company |
| Street: | 335 Garfield St. |
| City/State/Zip: | McMinnville, TN 37110 |
| Local Phone: | (931) 473-8718 |
| Fax: | (931) 473-6141 |
| Email: | akbinc@blomand.net |